ABC Project

A Road

A Town

A County

A Postcode

 

 

 

 

Health & Safety File

 

Start Date: 17/07/2011

End Date: 07/11/2011

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contents of Health & Safety File

 

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Health & Safety File        

 

 O&M Information

Architectural elements

Mechanical elements

Electrical elements

 

 

Contents of Health & Safety File. 2

1.      Introduction. 3

2.      Project Scope. 3

3.      Contract Directory. 4

4.      Designers Intent (CDM Compliance). 13

5.      Statutory Approvals Etc….. 18

6.      Existing Building Documentation. 19

7.      Residual Hazards. 20

8.      Operations & Maintenance Manual Layout 21

9.      Emergency Numbers. 24

10.      Warranties. 25

11.      Company Policies. 26

12.      Post Contract Works. 30

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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1.          Introduction

The Health & Safety File is designed to hold all relevant information in relation to this project. Please see section 8 for the structure of the Operations and Maintenance Manual. It is designed to enable the ongoing safe maintenance of the building and to assist with future works within the space. The manual comprehensively details all the component parts that were used in the refurbishment works and the contractors who supplied them.

 

Details of the ongoing maintenance of all the components are also contained within this manual.

 

The Building has recently undergone a name change and is now referred to as Anteros House. Ares house has been referenced to throughout this manual.

 

 

2.          Project Scope

The site comprises of the ground and first floor (36500 SQ FT) and roof levels of the two storey commercial office building Ares House. Works undertaken included:

 

•        General stripping out works

•        New flat roof covering

•        Main entrance foyer refurbishment works

•        Toilet re-modelling

•        New internal doors

•        Office refurbishment works

•        Replacement of heating/ventilation/cooling systems

•        New hot and cold water services

•        New passenger lift

•        New external paving to all building entrance ramps and pathways

•        Minor external envelope repairs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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3.          Contract Directory

3.1.          Client Project Team

Owning Entity

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

Asset Manager

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

Facilities Manager

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Project Manager

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

Quantity Surveyor

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

Building Services Engineering Consultant

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

Structural Engineering Consultant

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

 

 

 

 


 

Mechanical Services Design Consultant

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

CDM Co-ordinator

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

Building Control

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

Interior Design Consultant

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

 

 

 

 


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3.2.          Project Team Directory

Principal Contractor

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:      Name Here (Managing Director)

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

Contact:      Name Here (Commercial Director)

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

Contact:      Name Here (Contracts Manager)

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

Contact:      Name Here (Head of Estimating)

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

Contact:      Name Here (Site Manager)

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

Contact:      Name Here

Tel:            00000 000 000

Email:         emailaddress@here.co.uk 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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3.3.          Sub Contractors Directory

3.3.1.           Architectural

Architectural O&M Information

 

Ceilings and Partitions

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:     Name Here

Tel:           00000 000 000

Email:        emailaddress@here.co.uk 

 

 

Decorations

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:     Name Here

Tel:           00000 000 000

Email:        emailaddress@here.co.uk 

 

 

Roofing

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:     Name Here

Tel:           00000 000 000

Email:        emailaddress@here.co.uk 

 

 

 

 

 

 

 

 

 

 

 

 


 

Floor Coverings

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:     Name Here

Tel:           00000 000 000

Email:        emailaddress@here.co.uk 

 

 

WC Cubicles (Install Only)

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:     Name Here

Tel:           00000 000 000

Email:        emailaddress@here.co.uk 

 

 

Tiling

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:     Name Here

Tel:           00000 000 000

Email:        emailaddress@here.co.uk 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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3.3.2.           Mechanical

Mechanical O&M Information

 

Mechanical Works

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:     Name Here

Tel:           00000 000 000

Email:        emailaddress@here.co.uk 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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3.3.3.           Electrical

Electrical O&M Information

 

Electrical Works

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:     Name Here

Tel:           00000 000 000

Email:        emailaddress@here.co.uk 

 

 

Fire Alarm

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:     Name Here

Tel:           00000 000 000

Email:        emailaddress@here.co.uk 

 

 

Access Control

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:     Name Here

Tel:           00000 000 000

Email:        emailaddress@here.co.uk 

 

 

Lifts

 

Company Name

1st line of address

2nd line of address

Town

postcode

 

Contact:     Name Here

Tel:           00000 000 000

Email:        emailaddress@here.co.uk 

 


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4.          Designers Intent (CDM Compliance)

4.1.          Architectural

4.1.1.           Scope

The Architectural works generally comprised of the following elements:

 

•     Ceilings and Partitions

•     Decorations

•     Roofing

•     Floor Coverings

•     WC Cubicles

•     Tiling

•     Road Markings

•     Glass Canopy & Reception Balustrade

 

 

Click to view Outline Specification of Works

 

Click to view Finishes Schedule

 

 

 

4.1.2.           Design Risk

Click to view Hazard and Design Checklist

 

 

 

4.1.3.           Drawings

Drawing Number

Drawing Title

Rev

Issue Date

Checked

11020-090

Existing Ground Floor Plan

-

20/06/2011

-

11020-091

Existing First Floor Plan

-

20/06/2011

-

11020-094

Existing Ground Floor – Lobby Demolition Plan

-

20/06/2011

-

11020-320

Door Schedule Sheet 1

A

04/08/2011

-

11020-321

Door Schedule Sheet 2

A

04/08/2011

-

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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4.2.          Mechanical

4.2.1.           Scope

The project involves the complete refurbishment of the mechanical building services installations within Ares building at Odyssey Business Park, West End Road, South Ruislip, Middlesex, HA4 6QE.

 

Works comprised the performance design, supply, installation (including strip out etc), testing and commissioning associated with the following:

 

1.    Removal of existing heating, cooling and ventilation central plant including but not limited to associated air handling units, boilers, chillers, pumps, fan coil terminal units including all associated pipework, electrical supplies, controls, secondary ductwork, etc

2.    Installation of new constant volume fresh air ventilation plant to serve the office accommodation (NB: the project also includes the replacement of the central fresh air ventilation plant within the Apollo building).

3.    Installation of new VRV comfort cooling systems and automatic control systems to serve the ground & first floor office accommodation in Ares building.

4.    Servicing, testing and re-commissioning of existing VRV installations within Apollo building.

5.    Modification of existing drainage and domestic services to suit new sanitary ware facilities.

6.    Removal of existing and installation of new toilet extract ventilation plant.

7.    Removal of existing BMS system and MCCP panels and provision of new central plant controls arrangements.`

 

 

 

4.2.2.           Design Risk

None

 

 

 

4.2.3.           Drawings

See Mechanical O&M within section 5.8

 

 

 

 

 

 

 

 

 

 

 

 

 


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4.3.          Electrical

4.3.1.           Scope

The project involved the complete refurbishment of the electrical building services installations within Ares building at Odyssey Business Park, West End Road, South Ruislip, Middlesex, HA4 6QE.

 

Works comprised the performance design, supply, installation (including strip out etc), testing and commissioning associated with the following:

 

1.    New lighting and emergency lighting and controls throughout

2.    New under floor bus bar distribution system to the office areas

3.    New cleaners power provision to offices

4.    New small power to common parts and to domestic hot water services

5.    Refurbishment and replacement of the low voltage distribution system

6.    Power supplies to new internal VRV units and external condensers

7.    Power supplies to air handling plant

8.    Power supplies to mechanical services

9.    New analogue addressable fire alarm system, including fireman control

10. Test of lightning protection system

11. New lighting to external walkway canopy

12. All builderswork in connection (BWIC) with the works

13. Testing & inspections including complete certification in full compliance with BS 7671.

 

 

4.3.2.           Design Risk

None

 

 

4.3.3.           Drawings

See Electrical O&M within Section 5.14

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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4.4.          Structural

4.4.1.           Scope

N/A

 

 

 

4.4.2.           Design Risk

N/A

 

 

 

4.4.3.           Drawings

N/A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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5.          Statutory Approvals Etc…

5.1.          Building Control Correspondence

Click to view Building Control Final Certificate

 

 

 

5.2.          Site Waste Management Plan & reports

Click to view Site Waste Management Plan

 

Click to view Waste and Recycling Report

 

Click to view End User Product Report

 

Click to view Waste Management Licence

 

Click to view Environment Agency Certificate:-of Control of Pollution

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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6.          Existing Building Documentation

6.1.          Asbestos Report

Click to view Asbestos Report

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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7.          Residual Hazards

Electrical

 

Residual Risks can be seen in the Equipment Schedules within the Electrical O&M Manual

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

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8.          Operations & Maintenance Manual Layout

8.1.          Architectural O&M Information (Go to Architectural O&M)

1.    Introduction

2.    Architectural Contract Directory

3.    Residual Risk Assessment

4.    General Scope of Architectural Works

5.    Architectural O&M Manuals for each of the following:

·         Ceilings and Partitions

·         Decorations

·         Roofing

·         Floor Coverings

·         WC Cubicles

·         Tiling

·         Road Markings

·         Glass Canopy & Reception Balustrade

·         Paving

·         Window Films

Sub Contractors Information

o    Name & contact details

o    Scope of work undertaken

o    Location of work

o    Schedule of materials used

o    Spares policy and recommended spares (if any)

o    Warranties

o    Special safety instructions (if any) and residual risk assessment

o    Manufacturers Information

§  Contact info

§  Product code and location

§  Technical details

§  Other documentation from the manufacturer

o    Test Certificates & Commissioning Details

o    Record Drawings

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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8.2.          Mechanical O&M Information (Go to Mechanical O&M)

1.    Contents of Mechanical Section

2.    Introduction

3.    Mechanical Contract Directory

4.    Residual Risk Assessment

5.    General Scope of Mechanical Services

·         Mechanical Services

6.    Sub-contractors documents

o    Index

o    Contractors details (main contractor & sub-contractor)

o    Scope of work covered in this section

o    Operating Procedures

o    Maintenance Information / Fault Finding

o    Recommended Spares

o    Residual Hazards and Risks

o    Warranties

o    Manufacturers Information

·         Contract info

·         Product code and location

·         Technical details

·         Other documentation from the manufacturer

o    Test Certificates & Commissioning Details

o    Record Drawings

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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8.3.          Electrical O&M Information (Go to Electrical O&M)

1.    Contents of Electrical Section

2.    Introduction

3.    Electrical Contract Directory

4.    Residual Risk Assessment

5.    General Scope of Electrical Works

6.    Sub contractors documents for

§  Electrical Services

§  Fire Alarm

§  Access Control

§  Lifts

o    Contractors details (main contractor & sub-contractor)

o    Scope of work covered in this section

o    Operating Procedures

o    Maintenance Information / Fault Finding

o    Recommended Spares

o    Residual Risks and Hazards

o    Warranties

o    Manufacturers Information

§  Contact info

§  Product code and location

§  Technical details

§  Other documentation from the manufacturer

o    Test Certificates & Commissioning Details

o    Record Drawings

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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9.          Emergency Numbers

Local Addresses and contact numbers are for information; always dial 999 in an emergency.

 

Hospital (Accident & Emergency)

 

Hillingdon Hospital

Pield Heath Road

Uxbridge

Middlesex

UB8 3NN

 

Tel: 01895 238282

Fax: 01895 811687

 

 

Ambulance

 

Tel:   999/112

 

 

Fire Brigade

 

Tel:   999/112

 

 

Police

 

Tel:   999/112

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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10.     Warranties

Works

 

All Works are covered under the Contract’s 12 months defects period for installations and equipment

 

Supplementary to this Standard cover and as required by the Contract or the Employer the following can be implemented:

 

 

Collateral Warranties

 

If requested by the Employer or under the Contract we will execute and deliver to the client or named beneficiaries a deed or deeds of Collateral Warranty.

 

 

CDP Works

 

Under the terms of the Contract where it is required that each relevant Subcontracts is to supply a deed of Collateral Warranty to the Employer or as requested by the Employer to the Employer’s beneficiary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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11.     Company Policies

11.1.       Health and Safety Policy

Health and Safety Policy goes here

 

11.2.       Environmental Policy

Click to view Environmental Policy

 

 

11.3.       Waste Disposal Policy

Click to view Waste Disposal

 

 

11.4.       Working at Height

Click to view Working at Height Policy

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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11.5.       General Disposal Information

11.5.1.        General

This section contains information on guidance on the disposal of waste material from the premises.

 

Maintenance staff must be fully aware of the likely or possible hazards involved in the handling and disposal of specific waste material, used equipment etc associated with the running and maintenance of the electrical services.

 

The requirement of the Health & Safety at Work Regulations and also the control of substances Hazardous to Health Regulations in particular should be fully understood.

 

It should also be noted that the local authority bylaws would also have a bearing on the way in which disposal tasks are carried out.  In many cases the best source of initial guidance is the company that supplied the material, since they should be aware of its constituents, whether or not any of them pose disposal problems and how those problems may best be overcome.

 

Whether other organisations are utilised to dispose of special or hazardous material, the maintenance team should assure themselves that the organisation concerned is properly skilled in such work and has the necessary qualifications permits, licences etc to undertake the task.

 

BE SURE TO CHECK LICENCES ISSUED TO THE DISPOSAL ORGANISATION AND RETAINED COPIES – REMEMBER, IN LAW, THE ONUSIS ON YOU TO ENSURE SAFE DISPOSAL.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

11.5.2.        Storage & Handling

Materials for disposal should obviously be stored for a short time as possible and disposed of as quickly as possible.

 

Extended storage of such material often leads to multiple handling, with all of the attendant risks.

 

There is also the danger that such material may contaminate other stored items and lead to increased costs.

 

Waste should therefore be stored away from any other materials and equipment, whilst awaiting disposal.

 

Care must be exercised in the handling of waste materials and equipment. Not only are there the obvious considerations of weight and bulk, (which will apply to any handling operation), but also the dangers inherent in the material itself, e.g. sharp edges of broken equipment, dirt and dust etc.  Waste therefore should be securely packed and made as safe as possible to handle.

 

There is also the consideration to other people (e.g. local authorities refuse collection operatives) may have to subsequently handle the waste and the maintenance staff have a responsibility to ensure their safety as far as possible.

 

A good general procedure is as follows:

·         Put waste into a suitable container.

·         Take the container to the waste compound, or advise collecting agent.

·         Label the waste container and clearly identify the contents.

 

 

11.5.3.        Disposal of Consumables

Disposal of lighting tubes

An authorised waste management company must only dispose of the redundant fluorescent lighting tubes.  No tubes are to be disposed of in any other manner.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

11.5.4.        Disposal of Other Items

11.5.4.1.     Plant, Equipment & Major Components

Disposal of major plant and equipment item or smaller components can often be arranged via the company supplying new components, or via specialist plant moving firms.  The maintenance team should, however, be aware of possible hazards involved.  These include such things as sharp edges or projections and fragile parts of the item, which may be broken off by rough handling and subsequently become a hazard.  Any component for disposal should therefore be assessed to establish such concerns.

 

Care may also be needed in moving large or awkwardly shaped items through the building in the exit point.  A few minutes forward planning may be all that is necessary to void a dangerous or injuries situation.

 

NOTE: Batteries are a special item, particularly if they are of the “wet type” containing an acid solution.  Extreme care is needed for the handling of these and the maintenance team are strongly recommended to use a specialist disposal firm for such items.  Even “dry” batteries can be a hazard if they are exposed to heat.

 

11.5.4.2.     Broken Components

Any item for disposal that is broken, fractured or has sharp edges must be suitably padded/protected before disposal.  This is particularly important for items such as glass & plastic.  These should NOT be placed directly into refuse receptacles, but should be safely and securely enclosed in a cardboard or other material to ensure that they cannot become a source of injury at any time during the disposal process.  The packaging should be clearly marked to identify the potential hazard within.

 

11.5.4.3.     Insulation Materials

Insulation materials contain minute fibres, which can become and irritant to eyes, skin etc.  Where necessary to remove and dispose of insulation materials e.g. because some pipe work or ductwork has been replaced or modified, personnel carrying out the work should be suitably protected and the redundant material should be wrapped in plastic or similar material.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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12.     Post Contract Works

12.1.       Register of Additional Works

Works Carried Out

Date

Signed

Building Name Change Statement has been added to Introductions of Volume 1, 2, 3, & 4 as well as covers.

15/08/2012

CB

Anteros House added to Covers of each Volume

15/08/2012

CB

Fire Alarm Commissioning Certificate added to Volume 4 – Section 6.9.

15/08/2012

CB

Anteros House  DB/1 Lighting & Power DB Chart added to Volume 4 – Section 5.12

15/08/2012

CB

Anteros House Emergency Lighting Certificate added to Volume 4 – Section 5.13

15/08/2012

CB

Anteros House Electrical Installation Certificate added to Volume 4 – Section 5.13

15/08/2012

CB

Anteros House Mechanical Certification added to Volume 3 – Section 5.7

15/08/2012

CB

Electrical Record Drawings revised in Volume 4 - Section 5.14

15/08/2012

CB

Fire Alarm Record Drawings revised in Volume 4 - Section 6.10

15/08/2012

CB

Access Control Record Drawings revised in Volume 4 - Section 7.10

15/08/2012

CB

Drawing 11020-152 added to Volume 1 – Section 4.1.3

15/08/2012

CB